The Executive Assistant will serve as the primary point of contact for all matters pertaining to the Office of Abe Brown Ministries' President & CEO and is primarily responsible for performing a variety of forward-facing functions including effective communications, event planning, meeting and training support, scheduling travel and calendar management, managing vendor accounts, and ordering supplies.

As Executive Assistant you will support the Senior Leadership Team in the daily operations of the ministry as well as interact with staff, volunteers, guests/visitors, and clients with a high level of professionalism and confidentiality. You will be empowered with a respectable degree of discretion and should exercise foresight and resilience.

To be successful in this role you must have a servant’s heart, be a big picture thinker in the context of Abe Brown Ministries' (ABM) culture, demonstrate meticulous organization along with the ability to prioritize mission-critical tasks over tasks that can wait, be an active listener and creative problem-solve,; pay close attention to details, exercise resourcefulness and resilience, and have technical savviness.

Executive Support
• With professional etiquette, operate as “gatekeeper/gateway” for incoming requests and demands of ABM’s President to ensure that his time is used efficiently and effectively towards mission critical tasks.
• Complete a broad variety of administrative tasks for ABM’s President and Senior Leadership Team, especially composing and preparing correspondence that is clear, direct, succinct, and grammatically correct.
• Communicate directly as a liaison on behalf of ABM’s President and Senior Leadership Team to donors, funders/grantors, and others, on matters related to the ministry’s programs and operations.
• Work closely and effectively with ABM’s President and Senior Leadership Team to keep them informed of upcoming commitments and responsibilities.
• Establish daily/weekly check-ins to prioritize meetings and mission critical urgencies.
• Plan and organize meetings, events, travel arrangements, and accommodations taking into consideration cost and timing implications.

Board Support and Liaison
• Serve as ABM’s President and Senior Leadership Team’s administrative liaison to Abe Brown Ministries’ Board of Directors.
• Maintain discretion and confidentiality in relationship with all board members.
• Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.
• Attend, record and transcribe minutes of ABM Board meetings as required.
• Prepare for Board of Directors meetings by printing agendas, minutes, and other documents.

General Administrative Support
• Screen and forward web inquiries to the appropriate department in a timely manner.
• Assist with planning and coordinating meetings, including small group and department-wide, on and off-site, including scheduling rooms/locations; deciding arrangements for food/beverage; coordinating logistics such as name tags, document dissemination, and A/V setup; and greeting and directing attendees.
• Prepare and transmit correspondence, presentations, charts, tables and other memoranda using MS Word, Excel, PowerPoint and Outlook, often under tight deadlines.
• Create and maintain lists, files, and databases to enhance efficiency and productivity.
• Maintain and organize a filing system of paper and electronic documents. Information may be sensitive, confidential, or technical in nature. Review records for discrepancies and reconcile issues as appropriate.
• Provide back-up and general office support for other administrative functions.
• Maintains inventory of office supplies and anticipates supply needs.
• Manage repair and maintenance of office equipment, including computers, phones and printers.

Strategic Initiatives
• Work with Programming Staff in coordinating outreach activities for ABM’s President.
• Be able to move multiple projects forward with minimal supervision.